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Packers and Movers Bills for Claim: Your Comprehensive Guide to Hassle-Free Reimbursements

Packing and Moving is a stressful task if it’s done itself, it can be more daunting. But if you use professional packers and movers service providers like Ganga Relocation Service to make packing and moving a straightforward task. 

If you are working in a company and you move your home for work purposes, then you don’t need to worry about the packing and moving charges for shifting to a new home. Most of the companies provide reimbursements for the shifting of their employees.

Ganga Relocation Services provides detailed packers and movers bills for claims to facilitate this, ensuring a seamless and hassle-free reimbursement process. In this comprehensive guide, we will explore everything you need to know about obtaining and using packers and movers’ bills for reimbursements, with a focus on our GST and IBA-approved services.

Understanding Packers and Movers Bills for Claim

What is a Packers and Movers Bill for Claim?

A packers and movers bill for a claim is a detailed invoice provided by your moving company that outlines all the expenses incurred during your move. This bill is essential for employees seeking reimbursement from their employers for relocation expenses. The bill typically includes:

  • Description of services provided
  • Cost of packing materials
  • Transportation charges
  • Labor charges
  • GST details

Why is a Packers and Movers Bill Important?

For employees working in companies or govt sectors and PSUs, the Packers and Movers bill is compulsory for claiming their expenses of moving to a new location. 

As we discussed, the bill is a detailed invoice of all the expenses incurred for the shifting of an employee. This makes the reimbursement process transparent and fair, but the company always cross-checks the genuineness of the bill provided by an employee. So we can say that Companies often require these bills to ensure that the expenses claimed are genuine and comply with their relocation policies.

Packers and Movers Bill Format

As we have discussed earlier the charges should be mentioned on the bill of packers and movers. Now we will discuss the things that should be in the packers and movers bill format that can help you to get a reimbursement from your company. 

Consider the following points in the Packers and Movers Bill Format:

  1. The GST number of the company Should be mentioned Clearly on the bill
  2. GST calculation should be done properly by counting SGST and CGST
  3. Moving Companies Address and contact number should be visible on the bill
  4. The original Stamp with the signature should be on the bottom of the bill.

Download Packers and Movers Bill Format here:


packers and movers bill for claim

Other documents required for the reimbursement of packers and movers bill


  • Lorry Receipt (LR): A lorry receipt (LR) is a document in the transportation industry, particularly in India. It is issued by the carrier (a moving company) to acknowledge the receipt of goods for transport. The LR serves multiple purposes, including acting as a contract of carriage and providing evidence of the carrier’s responsibility for the goods while in transit.

Key Features and Functions of a Lorry Receipt:

  • Proof of Receipt:
      • The LR confirms that the carrier has received the goods from the consignor (the sender) for delivery to the consignee (the receiver).
  • Details of Shipment:
    • It includes important details about the shipment, such as:
      • Description of goods
      • Quantity and weight of the goods
      • Packaging type
      • Date and time of receipt
      • Origin and destination of the shipment
      • Consignor and consignee information
packers and movers gst bill for claim

2. Packing List: 

A packing list is a document in which all of your items are noted down. This is also a very important document for claiming packers’ and movers’ bills. You Can see the sample Packing list here.

3. Money Receipt: 

This is the proof that you have paid the bill amount to the packers and movers company.

Money Receipt Format:

  1. The amount should be shown clearly with the payment method you have used
  2. Stamp of the moving company with the signature of the recipient.
  3. Date of the payment and Place of the payment

Ganga Relocation Services: Your Trusted Partner for Moving Bills

At Ganga Relocation Services, we understand the importance of providing accurate and detailed bills for claim purposes. Our goal is to make the reimbursement process as smooth as possible for our clients. Here are some key features of our billing services:

  1. GST Approved Bills

We provide GST-approved packers and movers bills to all our customers, ensuring compliance with tax regulations. Our bills include detailed breakdowns of all charges, along with applicable GST rates. This transparency not only helps in easy reimbursement but also ensures that there are no hidden costs.

  1. IBA Approved Packers and Movers Bills for Claim

For our clients working in the banking sector, we offer IBA-approved bills for claims. The Indian Banks’ Association (IBA) approval is a mark of credibility and reliability. This approval means that our services and billing practices meet the standards set by the banking industry, making it easier for bank employees to get their shifting expenses reimbursed without any hassle.

  1. Movers and Packers Bill for Claim

Whether you’re moving within the city or across the country, our movers and packers bill covers all aspects of your move. From packing and loading to transportation and unloading, every service is included in the bill. 

How to Claim Packers and Movers Bills 

Step-by-Step Guide to Claiming Reimbursement

  1. Check Your Company’s Relocation Policy: Before you start the moving process, familiarize yourself with your company’s relocation policy. Understand the types of expenses that are reimbursable and any documentation requirements.
  2. Choose a Reputable Moving Company: Select a moving company that provides detailed and legitimate bills. Ganga Relocation Services is a trusted choice for many employees due to our transparent billing practices and adherence to GST and IBA standards.
  3. Request a Detailed Quote: Before you finalize your move, request a detailed quote from us. This quote will give you an estimate of the expenses and help you plan your budget.
  4. Keep All Receipts and Documentation: During the move, keep all receipts and documentation provided by the moving company. These documents are crucial for claiming reimbursement.
  5. Submit the Bill to Your Employer: Once the move is complete, submit the packers and movers bill for claim to your employer. Ensure that all required details are included and that the bill complies with your company’s requirements.
  6. Follow-Up: After submitting the bill, follow up with your company’s HR or finance department to ensure that your claim is processed promptly.
packers and movers Bill

Benefits of Choosing Ganga Relocation Services

  1. Comprehensive Customer Support

We provide complete customer support throughout the moving process and until you get your reimbursement. Our team is available to answer any questions and assist with any issues that may arise during the claim process.

  1. Cost-Effective Solutions

We offer competitive pricing for our moving services and provide bills at low costs. Our goal is to provide high-quality services at affordable prices.

  1. Nationwide Delivery of Hard Copy Bills

For clients who need a physical copy of the bill, we offer nationwide delivery of hard copy bills. This ensures that you have all necessary documentation in the format required by your employer.

  1. Claim Guarantee

We stand by the accuracy and legitimacy of our bills. Our claim guarantee ensures that you can confidently submit our packers and movers bills to your employer for reimbursement, knowing that they meet all necessary standards and requirements.

Charges of Packers and Movers Bill

The bill charges depend on the billing amount. Generally, Packers and Movers companies charge 18% of the total bill amount. If you want a bill for packers and movers services reimbursement fill out our form and we will provide the best price for the bill.

IBA Approved Packers and Movers Bill for Claim

If you are a bank employee you need a bill from a moving company that is IBA approved. IBA stands for Indian Bank Association, It has made some standards and guidelines that a company should fulfill to be an IBA-approved Moving company.

How to check if the Bill is really from IBA Approved Packers and Movers

  1. Go to Indian Bank Association’s (IBA) Official Website
  2. Check the bill for Transport or Packers and Movers name and Transporter Code.
  3. On the website enter the transporter name and code and hit the GO button.
  4. Now you will get results for the transport name, don’t forget to check the Recommendation valid till. Means the expiry date of the transport operator.
iba approved bills for claim
packers and movers bill for claim

How to Check if the GST Bill provided by the packers and Movers Company is Genuine or fake:

Steps to check genuine bill:

  1. Ask for the GST Number of the company
  2. Go to GST taxpayer search portal
  3. Enter the Transporter GST Number and Hit the Search Button
  4. Check for all the details provided by the GST website

If the details provided on the bill are same to the Gst portal, then your bill is 100% genuine.

IBA approved Packers and Movers Bill Samples

iba approved packers and movers bill for claim

FAQs About Packers and Movers Bills for Claim

Q1: What details are included in the packers and movers bill for a claim?

A: Our bills include a comprehensive breakdown of all charges, including packing materials, transportation, labor, and applicable GST. For bank employees, we provide IBA-approved bills that meet the specific requirements of the banking sector.

Q2: How long does it take to receive the hard copy of the bill?

A: We ensure prompt delivery of hard copy bills across India. The delivery time may vary depending on your location, but we strive to deliver the bill as quickly as possible.

Q3: Can I get a duplicate bill if I lose the original?

A: Yes, we can provide a duplicate bill upon request. Please contact our customer support team for assistance.

Q4: What if my company rejects the bill?

A: In the unlikely event that your company rejects the bill, our customer support team is here to assist. We will work with you to address any issues and ensure that the bill meets your company’s requirements.

Q5: Do you provide customized billing options?

A: Yes, we can customize the bill to meet specific requirements of your employer. Please discuss your needs with our team, and we will tailor the bill accordingly.


If you need a bill for the claim of your shifting done by itself or any other packers and movers service providers, we at Ganga Relocation Services can surely help you to get reimbursement for your expenses by providing a genuine bill to you. 

We have helped more than 5000 customers to get reimbursements for their shifting expenses.

Also Read: IBA Approved Packers and Movers List

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